What Inkolia does not do
- It does not ask you to create an account or sign in.
- It does not collect analytics, usage statistics or crash reports, and contains no third-party software development kits.
- It does not read the advertising identifier, track you across apps or sites, or show ads.
- It does not send your notes, handwriting, PDFs, recordings or images to us or to any AI service. We never see them.
- It does not sell, rent or share data with anyone. There is no data to share.
Your content stays on your iPad
Everything you make in Inkolia (notes, notebooks, boards, ink, PDFs, images, audio recordings and their transcripts, tasks, templates, themes) is stored in the app's own private storage on your iPad, protected by the device's built-in data protection. Deleting the app deletes all of it.
Because it lives in the app's storage, your content is included in the device backups you control: iCloud Backup and Finder or iTunes backups. Those are governed by Apple's privacy policy.
Locked notes are hidden behind Face ID or your passcode. Locking is a gate, not encryption: a locked note is protected by the same device data protection as every other note, no more and no less, and it is still included in device backups and in Inkolia's own backup.
Inkolia's own backup
Inkolia can back up to a server you own or choose, such as a NAS on your home network, over the WebDAV protocol. You enter the address, user name and password. Nothing is set up by default, and no backup happens unless you turn it on.
- What is sent: your whole Inkolia library, plus a small manifest with your iPad's device name and the app's build number so a restore can tell backups apart.
- Where it goes: only to the server you configured. Inkolia has no server of its own and never receives a copy.
- When: when you tap Back Up Now, and, if you turn on automatic backup, each time the app goes to the background.
- How it travels: over HTTPS to any host; over plain HTTP only to hosts on your local network. Inkolia remembers your server's certificate the first time it connects and refuses a changed one.
- Your credentials: the password and the remembered certificate are stored in the iPad's Keychain and are sent only to that server.
When the app talks to the internet
Inkolia makes no background or automatic requests of its own: no update checks, no telemetry, no "phone home". It contacts the internet only in these cases, each one caused by something you did.
| You… | Inkolia… | Who receives it |
|---|---|---|
| Paste a link into a note, or share one into Inkolia | Fetches that page once to show its title and image on the link card | The site you linked |
| Paste a YouTube link | Asks YouTube for the video's title and thumbnail; playing it loads YouTube's privacy-enhanced embedded player | YouTube (Google) |
| Search for a stock desk photo | Sends your search words to Openverse and loads the images it returns; sample tiles load from Picsum | Openverse, Picsum, the image hosts |
| Tap "Fact check" on a built-in science fact | Opens a web search for that fact in your browser | Your browser's search engine |
| Tap a link | Opens it in Safari | The site you tapped |
| Buy, restore or manage Inkolia Plus | Talks to the App Store | Apple |
The link and image requests carry the URL or search words and nothing else about you. They are governed by those services' own privacy policies, which we do not control.
Intelligence, on the device
Summaries, outlines, flashcards, rewrites and the Ask feature use the on-device language model built into iPadOS. Speech transcription, handwriting recognition and text recognition in scans also run on the device. None of this text leaves your iPad, and Inkolia has no AI service of its own. Your Ask questions and answers are kept in a local history so you can revisit them; it is stored with your other content and deleted with the app.
So that Spotlight, Siri and Shortcuts can find your notes, Inkolia hands the system an index of each note's title, notebook and dates, and, for unlocked notes, the beginning of its text and recognized handwriting. Locked notes contribute their title only. This index is managed by iPadOS on your device under Apple's privacy policy.
Permissions and why Inkolia asks
| Permission | Used for |
|---|---|
| Camera | Scanning documents into a note |
| Microphone | Recording audio in a note |
| Speech recognition | Transcribing your recordings, on the device |
| Face ID | Opening locked notes |
| Calendar | Showing your events in daily notes and the calendar view. Inkolia reads event titles, times, locations, attendees and notes, and can copy a title into a daily note. New events are created through the system's own editor. |
| Local network | Reaching a backup server on your network |
| Add to Photos | Saving a desk photo you liked to your library. Choosing photos uses the system picker and needs no permission. |
| Notifications | Reminders for your tasks. They are scheduled on the device; nothing is sent through a push server. |
Every permission is optional and can be changed later in the Settings app.
Purchases
Inkolia Plus and sticker packs are sold through Apple's App Store. Apple handles payment; Inkolia never sees your card, address or Apple Account details, and it confirms your purchases on the device without any server of ours. To keep the 14-day trial honest across reinstalls, the date you first opened the app is stored in the iPad's Keychain. It is a date, not an identifier, it is never transmitted, and it remains in the Keychain if you delete the app.
Widgets and the Share extension
The Home Screen widgets read a small snapshot the app writes to storage shared between the app and its extensions: note titles, notebook names, a short preview of unlocked notes, and your next tasks. The Share extension writes what you share into an inbox the app picks up. Both stay on the device.
Diagnostics
The version of Inkolia you install from the App Store writes no diagnostic files. Like every app, it reports what it is doing to the iPad's system log; entries that could include a note title or a search term are marked private, so iPadOS redacts them. Nothing from that log is sent to us.
Children
Inkolia collects no personal information from anyone, of any age. Purchases in a Family Sharing group respect Ask to Buy.
Your choices
- Delete the app to remove everything it stored on the iPad, except the trial date noted above.
- Turn off automatic backup, or remove the server, in Settings ▸ Backup. What was already backed up stays on your server for you to manage.
- Change any permission in the Settings app under Inkolia.
- Export any note as PDF or Markdown, or share it, at any time. Your content is never locked in.
Changes to this policy
If a future version of Inkolia changes what leaves your iPad, this page is updated before that version ships, with a new date at the top. The app links here from its purchase screen.
Contact
Inkolia is made by Julio Morales. Questions about privacy: support@inkolia.com.